CAATA is seeking a skilled and experienced professional to work closely with the Board, which is historically a producing board, in the general management of the organization, as well as planning and implementation of our signature program, the biennial National Asian American Theatre Festival & Conference (ConFest). This is an exceptional opportunity for a collaborative, driven, detail-oriented, inclusive, rising leader, with a proven track record of financial management, creative problem-solving, and change management in a growing, impactful, well-respected, mission-driven organization.
This position is primarily remote work, with some required travel for site visits, meetings, and events. The successful General Manager be highly organized and self-motivated, highly communicative, and able to self-manage within agreed upon timelines. The ideal candidate will have familiarity with Asian American Theatre and performance, and the communities that CAATA serves, as well as a commitment to anti-racism, cultural equity, and justice in all forms. We seek a General Manager who can develop efficient, adaptive systems to support the organization’s mission and values, while creating an inspiring environment that helps to motivate and organize staff, board, artists, members, community partners, and funders. The CAATA Board hopes that the right candidate will make a multiyear commitment to the position, and grow into advanced leadership with the growth of the organization.
Position: General Manager
Organization: Consortium of Asian American Theaters & Artists (CAATA)
Reports to: CAATA Board Executive Officers
Direct Report(s): Manage up to four temporary or part-time contractors FTE: 0.5 – 1.0 FTE, negotiable
Compensation: $48,000 – $56,000 annually, commensurate with experience; benefits include a health insurance stipend, paid vacation time, and retirement plan (eligible after 1 year)
Location: Remote, with some required travel
Please submit a resume or C.V. and a thoughtful cover letter detailing your interest and experience through our CAATA General Manager Job Application (Google Form) by July 21, 2023, or as soon as possible. Applications will be reviewed on a rolling basis until the position is filled, with a projected hire starting August 1, 2023.
DUTIES & RESPONSIBILITIES
- Manage accounts in Quickbooks, and complete monthly bank reconciliation
- Write checks on behalf of the organization, process deposits
- Prepare and monitor annual budget, with the Board Treasurer
- Prepare and present financial reports at board meetings
- Prepare and file 1099s / W2s
- Prepare end-of-year financial documents with accountants for filing of annual 990; facilitate submission to IRS and NY State
Board Support & Stewardship
- Activate and coordinate the Board
- Schedule board meetings (virtual and/or in-person)
- Prepare and distribute meeting agendas and supporting documents
- Take meeting minutes and distribute
- Follow-up on action items decided upon at meetings with designated Board members
- Attend and support all Board meetings, retreats, strategic planning sessions, and committee meetings, as appropriate
Conference/Festival (ConFest) Management
- Work closely with Board leadership and Festival Co-Chairs on planning and implementation of the biennial convening (next scheduled for May 2024, and recurring biennially)
- Provide general administrative support and oversight throughout planning process and implementation of the CAATA ConFest Attend Festival Committee, Host Committee, or associated meetings (virtually or in-person), as needed or appropriate
- Facilitate application and selection processes, with ConFest committees
- Facilitate hiring and contracting of ConFest staff, including local coordinator, marketing consultant, press rep, production manager, volunteer coordinator.
- Supervise and manage contractors, in regular communication with the Board and ConFest committee chairs
- Support site selection process for future ConFests, and site planning; attend site visits
- Prepare and execute agreements with ConFest vendors, artists, speakers, venues
- Coordinate travel, accommodations, and hospitality arrangements for site visits and events
- Coordinate documentation: secure videographers, photographers, facilitate livestreaming with partners (such as Howlround)
- Attend ConFest (in-person) to provide operational support and event support, as needed, including registration, programs, venues or company support, etc.
- Monitor and revise budget as project evolves.
- Support marketing coordinator with website development, communication content and plans, ConFest collateral; coordinate approvals of marketing materials with Board and funders.
- Process all payments to staff, artists, panelists, speakers, and independent contractors
- Work closely with Board leadership and Development Committee on cultivating funder relationships, identifying and following-up on opportunities, and applying for grants
- Collaborate with Board leadership and Development Committee on drafting LOIs and grant narratives
- Prepare budgets to accompany grant applications, with Treasurer
- Coordinate supporting documents to accompany grant applications
- Facilitate on-line application and submission processes
- Draft and submit final narrative and financial reports
- Attend and support meetings with funders and board members, as appropriate
- Support fundraising initiatives, such as individual giving and sponsorships
- Draft and facilitate donor acknowledgements
- Support annual membership drives, benefits, and incentives
Office Management / Administration
- Organize files (virtual and hard copy), including archival materials and documentation
- Pick up mail delivered to CAATA, manage mailing addresses (currently located in NYC)
- Respond to general inquiries in a timely manner
- Purchase and manage office supplies and materials, as needed
- Ability to work remotely, flexible hours
- Must be willing to travel as needed; expenses-paid for required travel, meetings, site visits, and events
- Weekend and evening hours may be required, due to events (virtual and in-person) as well as managing multiple time zones.
- Minimum of 3-5 years working in theatre, arts, or non-profit administration
- Working knowledge of performing arts and the needs of theatre production
- Excellent written and verbal communication skills
- Strong time management skills, with the ability to multi-task and complete projects
- Staff management experience preferred
- Experience working with Asian American and/or BIPOC artists and communities
- Ability to facilitate and lead with humility, collaborate, work with, and build a diverse team
- Commitment to building healthy organizational culture, valuing transparency and using accessible language to share information, strategy, and processes
The Consortium of Asian American Theaters & Artists (CAATA) envisions a strong and sustainable Asian American theater community that is an integral presence in national culture— evocative of our past, declarative of our present, and innovative towards our future. Our mission is to advance the field of Asian American theater through a national network of organizations and artists. We collaborate to inspire learning and sharing of knowledge, and resources to promote a healthy, sustainable artistic ecology.
As a collective of Asian American theater leaders and artists, we bring together local and regional leaders to work nationally toward our shared values of social justice, artistic diversity, cultural equity and inclusion. We hold national conferences and festivals biennially in different parts of the U.S., reaching as wide a range of Asian American populations and communities as possible. We survey Asian American theater artists and organizations to find out their foremost concerns. We form alliances with other theater groups of different affinities to advance mutual goals cooperatively and to exchange ideas and strategies.
CAATA invokes the term Asian American as a broadly inclusive and evolving umbrella term for our culturally and geographically diverse communities. Our use of this term includes people of color creating theatre and performance in the U.S. or the Americas, who have roots in or ancestry from the continent of Asia or the Pacific Islands, including East Asia, the South Asian subcontinent, Central and Southwest Asia, and all of our diasporas. Understanding that Asian American is a politically constructed term, CAATA is committed to leading and expanding the understanding of who is included, and what Asian American means in the twenty-first century.